Real Property Transfers and Conveyances
The Auditor maintains an accurate record of property ownership and parcel identification and collects conveyance fees required by Ohio Revised Code (ORC) Section 319.20 and 322.02.
Conveyances cost $4.00 per thousand of the value being conveyed and $0.50 per parcel. Exempt conveyances only cost $0.50 per parcel.
Property transfers can be presented in person in our conveyance room during regular business hours Monday through Friday. If you are not familiar with our policies and procedures it is important to review our conveyance standards found in this section under its own tab. The standards identify our requirements for deeds, transfers, conveyance fees, and survey requirements. If after reviewing our standards you still have questions, we invite you to call our office where our staff will assist you. Our goal is to help you get it right the first time. The conveyance standards were written as a collaborative effort between the Ashtabula County Auditor and Ashtabula County Engineer.
In addition, we will accept transfers mailed to our office at 25 W. Jefferson Street, Jefferson, OH 44047. Mail ins must include the transfer documents with supporting documents including a legible copy of the previous deed of record. We also require a self-addressed stamped envelope for returning the documents after transfer or should we not be able to complete the transfer. Please note that we do not transport the documents to the County Recorder, nor will they pick them up. Once returned it will be your responsibility to send them to the Recorders Office. Checks must be made out to the Ashtabula County Auditors Office in the correct amount due. If the amount is incorrect, it will be returned in the envelope you provide. In many cases asking the right questions will avoid unnecessary delays.
If you are conveying a property for less than 60% of the current Auditors market value, we require that a Low Value Transfer Explanation Letter (see tab in this section) must be filled out and signed by the owner of the property being sold. The tab marked Conveyances for less than Appraised Value explains why we do this. For more questions contact us at 440-576-1435.
Filing a Deed
Without a documented deed transaction, a property transfer cannot happen. Deed filings must be accompanied by the appropriate forms and a legible copy of the last deed of record. For more information, please read our policy.